Purchase Orders with Built-In Matching
Issue purchase orders to vendors, then automatically match them against bills with two-way and three-way matching before anything gets paid.
What is purchase order management?
A purchase order records what you agreed to buy from a vendor, the items, quantities, and prices, before the bill arrives. When the vendor invoices you, the system compares that invoice back to the original order.
Matching catches discrepancies in price or quantity automatically, so you only pay for what you actually ordered and received. It is the control layer between your spending and your accounts payable.
- Create and send purchase orders to your vendors.
- Two-way matching compares the vendor invoice to the order.
- Three-way matching adds receipt confirmation before approval.
- Convert an approved purchase order into a bill in one step.
Control every dollar you spend
Purchase orders bring structure and accountability to the buying side of your business.
Create & send POs
Issue itemized purchase orders to vendors with quantities, rates, and agreed terms.
Two-way matching
Automatically compare a vendor invoice against the purchase order to flag price or quantity mismatches.
Vendor records
Keep your vendors, their details, and their order history organized in one place.
PO-to-bill conversion
Turn an approved purchase order into a payable bill without re-entering the line items.
Three-way matching
Add a receiving step so an invoice only clears when the order and the goods received both line up.
Approval controls
Match status makes it clear what is ready to pay and what needs a closer look first.
How it works
- 1Raise a purchase order
Add the vendor, items, quantities, and prices, then send the PO.
- 2Receive the goods
Record what arrived so three-way matching has something to check against.
- 3Match the invoice
The vendor bill is compared to the order and receipt to surface any discrepancies.
- 4Approve and pay
Once everything matches, convert the PO to a bill and settle it with confidence.
Purchase order FAQs
What is the difference between two-way and three-way matching?
Two-way matching compares the vendor invoice to the purchase order. Three-way matching adds a receiving record, so the invoice only clears when the order, the goods received, and the bill all agree.
Can a purchase order become a bill?
Yes. An approved purchase order converts into a payable bill, carrying its line items across so you do not re-enter them.
Does matching happen automatically?
The system compares invoices to their purchase orders and surfaces mismatches in price or quantity, so review focuses only on the exceptions.
Can I track a vendor across multiple orders?
Yes. Vendors and their order history are kept together so you have a full picture of your spend with each one.
Bring control to what you buy
Issue purchase orders and let automated matching protect every payment you make.
No credit card required to start.