Free Templates Where Every Format Actually Computes
Construction invoice template
Construction payments move in draws. Your invoice should align with the schedule of values and document what was completed this period - especially when owners fund through a lender.
Draw requests and documentation
Reference the draw number, period dates, and percent complete by line or by cost code. Attach lien waivers when required. Keep language aligned with the contract’s billing article.
Change orders and contingencies
Bill approved changes as separate SOV lines or distinct sections. Never bury change-order value into original contract lines. That separation keeps GC and owner approvals clean.
Retainage and closeout
Show retainage held to date and released this period. Near closeout, separate warranty retainage if your contract splits it. Clear totals prevent last-minute arguments.
Construction draw / progress invoice checklist
| Section | What to include | Why it helps |
|---|---|---|
| Project | Project name, owner, GC, lender box if applicable | Aligns with pay apps |
| Draw | Draw #, period dates, SOV line or cost code | Matches AIA-style schedules |
| Progress | % complete, stored materials, prior billed | Lender and owner clarity |
| Change orders | Separate lines; link to approved COs | Clean approvals |
| Retainage & waivers | Held to date, released, waiver type | Reduces release friction |
| Closeout | Punch, warranty retainage, final numbers | Clean handoff |
Downloadable starter templates
A G702-style progress application: percent complete, retainage, and current payment due all compute as you type. Lender-review friendly.
Construction invoicing FAQ
Stored materials - when to bill?+
When the contract allows stored materials in draws, list them separately with proof of delivery or storage as your GC requires.
Can I invoice before work is 100% complete?+
Yes for progress draws - invoice to the agreed percent complete, not to an arbitrary guess.
What if the owner pays late?+
Follow notice requirements in your contract first. Legal options vary - this article is not legal advice.