Project Quote Calculator
Build a confident, profitable quote for any freelance project. Combine your rate, hours, expenses, and margin to see a suggested price plus a sensible range.
Estimate your project quote
Quote = (hourly rate x estimated hours + expenses) plus your chosen profit margin.
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How it works
A few inputs turn your time and costs into a quote you can stand behind.
Enter your rate and hours
Add your hourly rate and an honest estimate of the hours the project will take. The calculator multiplies them into your base labor cost.
Add expenses and margin
Include any project costs such as software, subcontractors, or materials, then choose a profit margin to protect against surprises.
Quote with a range
You get a suggested quote plus a low and high estimate, so you can negotiate without underpricing your work.
Frequently Asked Questions
Common questions about quoting freelance and client projects.
Start with your hourly rate and a realistic estimate of the hours involved, then add any direct expenses. Finish by applying a profit margin to cover risk and overhead. This calculator does the math and gives you a defensible number.
Many freelancers add a margin of 15 to 30 percent on top of labor and expenses. The right amount depends on your risk, demand, and how much value you deliver. A healthy margin covers revisions, delays, and the cost of running your business.
Fixed quotes give clients certainty and reward your efficiency, while hourly billing protects you when scope is unclear. Use this calculator to set a fixed quote built on your hourly rate, so you stay profitable either way.
Estimate hours honestly, never skip your expenses, and always apply a margin. Quoting a range instead of a single number gives you room to account for scope creep and keeps you from quoting too low to win the job.
From quote to paid in minutes
Invoice My Clients lets you turn an approved quote into a professional invoice, track payments, and get paid faster.
Now make the invoice, free and with no signup.
A professional PDF in about a minute. No account, no invoice limit.