Invoicing software for trades
From the estimate the customer signs on your phone to the invoice they pay before you leave. Deposits, change orders, progress billing and reminders, without buying a scheduling and dispatch system to get them.
01 / Trades
Quote to cash, without the field service suite
Most software for the trades is built around the dispatch board: scheduling, crews, routes. If you already run your jobs the way you like, what you need is the money side done properly: a clear estimate, an approved price for every change, and an invoice that gets paid.
Invoice My Clients does that part. It does not schedule or dispatch. It turns an accepted estimate into the invoice, keeps every change order in writing, bills big jobs in stages and follows up on what is unpaid.
- Estimates with options and a deposit; the customer signs with a finger on your Android phone or accepts from a link.
- Change orders on the accepted estimate, so the final invoice matches what was approved.
- Card and bank payments online, or Tap to Pay on your Android phone with no card reader.
- Estimates, purchase orders, receipts and change orders numbered in the same pattern as your invoices.
02 / Capabilities
What a trades business needs from its invoicing
Each of these is live today. Scheduling, dispatch, payroll and financing are not part of it.
Estimates that become invoices
Sections, pricing tables, options and e-signatures. An accepted estimate converts to the invoice without retyping a line. Professional and above.
Change orders in writing
Add a priced change to the accepted estimate and get it approved before the work. Works on the web and in the Android app.
Progress billing for big jobs
One contract, several applications: percent complete per line, retainage held and released, earlier applications subtracted. Professional and above, in the web app.
Paid on the job
Card and bank payments through Stripe, deposits paid from the accepted estimate and credited on the invoice, Tap to Pay on Android, and quick receipts for cash or a check.
An Android app for the truck
Estimates, invoices, receipts, signatures and Tap to Pay on the phone, signed in to the same account as the web app. On iPhone, use the web app in the browser.
Follow-up you do not have to do
Email payment reminders on a fixed schedule from day 1 to day 30, held for your approval unless you choose automatic sending (Professional and above), and a review request email once an invoice is paid.
03 / Plan fit
Professional is the trades plan
It is the first plan with estimates, change orders, deposits on estimates and progress billing. Starter covers invoices, recurring invoices and Tap to Pay if you do not quote.
Professional
$29
per month
$24 annual, per month
- Best for
- Quotes, changes and staged jobs
- Estimates with options, e-signatures and conversion to invoice
- Change orders on accepted estimates
- Progress billing with milestones and retainage
- Card and bank payments, partial payments and installment plans
Card processing is pass-through at Stripe rates; by default the fee comes out of your payout, and you can pass a card surcharge to clients where the law allows.
04 / Process
How a job runs from estimate to paid
Estimate on site
Build the estimate with options on the phone or the web. The customer signs with a finger or accepts from a link, then pays the deposit.
Change orders as the job moves
Anything outside the estimate becomes a priced change order the customer approves before you do it.
Invoice and get paid
Convert the accepted estimate to the invoice, or bill in stages on bigger jobs. The customer pays online or by Tap to Pay on your Android phone.
Follow up and ask for the review
Reminders handle what is unpaid. Once an invoice is paid in full, send a review request to your Google or other review page.
05 / Features
The features this leans on
Each one has its own page if you want the detail.
06 / Industries
Guides for your line of work
Industry-specific billing guidance, written for the way you quote and get paid.
HVAC
Diagnostic fees, equipment deposits, change orders on system swaps, and Tap to Pay at the unit.
Learn morePlumbers
Estimates with options, signed approval on site, extra work as change orders, and payment before you leave.
Learn moreElectricians
Service-call fees, flat-rate pricing, deposits, and commercial progress billing.
Learn moreRoofers
Material deposits, progress billing in draws, supplements as change orders, and purchase orders.
Learn morePainters
Estimates per room or surface, deposits for materials, color changes as change orders, and staged billing.
Learn moreLandscapers and lawn care
Recurring maintenance invoices, one-off installs from estimates, and reminders for overdue route accounts.
Learn moreHandymen
Small-job estimates and invoices from an Android phone, deposits, Tap to Pay, and review requests.
Learn moreContractors
Field work, staged payments, and documenting extras clients approved.
Learn moreConstruction
Progress billing, schedules of values, retainage, lien waivers, and change orders.
Learn more07 / FAQ
Trades invoicing questions
Do estimates convert to invoices?
Yes. When the customer accepts an estimate, it converts to an invoice without retyping a line, and any deposit already paid shows on it. Estimates are on Professional and above.
Can clients pay by card or bank transfer?
Yes. Clients pay by card or bank from the link in the email or text, through Stripe. On Android you can also take a contactless card in person with Tap to Pay, and record cash or a check with a quick receipt.
Do you send automatic payment reminders?
Yes, on Professional and above. Email reminders go out on a fixed schedule (day 1, 7, 14 and 30) and stop when the invoice is paid. Each one is held for your approval unless you choose automatic sending.
How is this different from Jobber or Housecall Pro?
Jobber and Housecall Pro are field service platforms built around scheduling, dispatch and crews. Invoice My Clients does not schedule or dispatch; it is the billing side: estimates, change orders, progress billing, payments and collections, plus an AI assistant you can also reach from Claude or ChatGPT.
Other business types
Get paid for the job, not chased for it
Send the first estimate today and turn it into a paid invoice.
Start free and upgrade to Professional when you start quoting.