Start from the problem, not the feature list
Set aside tax money from sponsor payments
Sponsor money arrives with nothing withheld. The habit that helps is the same every time: record the payment, set part of it aside, and keep the paperwork where your accountant can find it. This page is general information, not tax advice.
The situation
A newsletter writer earned from five sponsors this year, plus platform payouts and an affiliate program. In January the forms arrive, and the totals on them do not match what landed in the bank.
What goes wrong today
Payments are scattered across email threads and bank statements. Nothing was set aside during the year, so the quarterly estimates were skipped, and the accountant spends the first meeting rebuilding the year from screenshots.
How it works in Invoice My Clients
Every invoice keeps its history on every plan: what you billed, when it was viewed and when it was paid. Reports give your accountant totals by period.
When a sponsor pays, put a share aside. The estimated quarterly tax calculator gives you a planning number from your income; confirm it with a tax professional.
On Starter and above, track expenses with their categories; on Professional and above, AI receipt scans read the receipt for you (50 a month included, more billed per use), and invoices and payments can sync to QuickBooks Online or Xero.
When it does not fit
| Situation | What happens | What you do |
|---|---|---|
| You want your taxes calculated and filed | Invoice My Clients does not prepare or file tax returns | Use the calculator to plan and a tax professional to file |
| You earn ad revenue or affiliate payouts | There is no import from YouTube, TikTok or other platforms | Record those payouts in your books or with your accountant |
| You received gifted product | Invoice My Clients does not value gifted items | Ask your accountant how to record it |
| You are on the Free plan | Expenses are log only | Move to Starter to track and categorize expenses |
Where this lives in the product
Free tools
Questions people ask
Does it tell me how much tax I owe?+
No. The quarterly tax calculator gives a planning estimate. A tax professional tells you what you owe.
Does it issue 1099 forms?+
No. Brands and platforms that pay you send those forms. Invoice My Clients keeps the record of what you billed and were paid, so you can check their totals.
How do I give my accountant the numbers?+
Send the reports and exports, or on Professional and above sync invoices and payments to QuickBooks Online or Xero.